January is a good time for professional offices to do a good clear out and reorganize. Staff members have just had a break in many offices over the holidays, and that gives everyone a better perspective and fresh energy.
If you are in a field where things are slow, you can perhaps shut the office for half a day. If you are too busy for that, consider offering staff the chance to earn overtime by staying late or coming in for a casual half day on a Saturday to do the clear out. Encouraging people to come in wearing casual clothes instead of office wear also means they’ll be in the right mindset to muck in.
Where to start? Most offices accumulate inactive files that for various reasons, including legal and professional obligations, can’t just be shredded. These files take up valuable space, and they are annoying on a daily basis because they are clutter. You can’t get rid of them, but they don’t have to share space with your valuable active files.
If you have unused space in your office where they would not be in the way, that’s the best option for your file archive. But if space is at a premium, a rental storage unit is the answer. U Store It offers secure document storage at our purpose built facilities in Dublin, Cork, Waterford and Belfast.
If you have unused space in your office where they would not be in the way, that’s the best option for your file archive. But if space is at a premium, a rental storage unit is the answer. U Store It offers secure document storage at our purpose built facilities in Dublin, Cork, Waterford and Belfast.
Once those inactive files are sorted, you can move on the clutter that builds up in workspaces. It helps to give employees a specific time set aside for workstation clean up. And of course, you must respect this and not ask them to do other things during that time, no matter how quick or simple. Let them focus and work without calls or other unrelated interruptions. Encourage people to bin those broken staplers and used up pens. Provide extra bins for trash and recycling.
The break room is another area that accumulates clutter. Give everyone a chance to claim food items, and then bin anything unclaimed. Get rid of cracked mugs and things that are never used. This is also a good time to establish or remind everyone of some ground rules about leaving food in cupboards and fridges to prevent things being abandoned there.
It may seem challenging to take the time to do a proper office clean up. It will take up extra time. But it is worthwhile in the long run. Having the office clean and tidy helps everyone focus. Clutter causes stress. So why not trash or recycle what you can and put those inactive files into storage to make your office more efficient?
We offer great business storage rates in our six branches across Ireland. Why not get a quick quote today and start on the path to a clutter free work life.
