Ideas on how to set up and organise your office space.

Having a disorganised work environment can affect your motivation and even decrease the productivity and the quality of the task being performed, as the space around us influences how our brain perceives our activities.

In this blog post, we give a series of tips on how to set up your office, get rid of the mess, keep your workplace organised, and hence increase your levels of productivity.

Review the available space and the space you need

Be realistic about your needs. If you are an architect you will probably need those large drawing tables, so you will not be able to set up your home office in that little cabinet down the stairs. The needs differ from those of a translator, copywriter or someone who works with digital marketing which only needs a laptop and a few printed books as he works mostly with online research sources.

Invest in ergonomic furniture

Ergonomics is essential for the interaction between the human being and the work environment. This includes having proper furniture to avoid physical discomfort and falling productivity. Your workbench should be ideally placed to support your elbows, your chair should keep your feet flat and your back straight, and the computer screen should be at eye level. These will avoid back pain, swollen feet and burning eyes at the end of the workday.

Ensure the space has adequate lighting

The more natural light, the better. Having the office near a window allows you to take small breaks to rest the view looking at the landscape. Be careful to position the computer in such a way as to avoid the sun shining directly on the screen. And for artificial lighting, LED is always an excellent choice. Choose table lamps with a flexible stem to direct the light according to the need of the work.

Adopt first-rate technology

A powerful computer with always up-to-date antivirus and fast internet connection are necessary purchases for the efficiency of your office.

Organize the drawers

Putting everything inside a drawer is not organisation. The drawers deserve the same much attention as the rest of your office space. If you want to maximize your productivity, you need to be able to quickly find the things you need. That includes what’s inside the drawers. Don’t use them to “hide the chaos”, instead use them to help you get things organised.

Get rid, organise or store of what you do not need

Do you really need everything you have on top of your desk? Those document files and office accessories may be taking up the space of your creativity. A good rule of thumb is: if the object doesn’t currently serve any purpose, it doesn´t need to be in sight or within reach. This doesn’t necessary means you have to make your table a bland place; the idea is to be selective with the items you will be staring at while you work.

Rent a self- storage unit to file and store documents

Over time paperwork will multiply. No matter how well you organise and store it in an easy to use way, at some point space will get small for so much paperwork, so maybe it’s time to consider one of the flexible options that a self-storage unit provides.

Renting a self-storage unit in one of our self-storage branches, which offer spaces of various dimensions to store documents and multiple materials with security and privacy is an excellent solution to the problem.

Customize your space

Build the perfect office that best suits your needs. You will spend a lot of time in this environment, so you need to feel comfortable in it.